Privacy Policy

Latest update: 01/03/2026

1. Introduction

Philomeni is the first product of Oberon - People & Systemswhich respects your privacy and is committed to protecting your personal data in accordance with the General Data Protection Regulation (GDPR – 2016/679) and applicable Greek law (Law 4624/2019).

The philomeni.gr website is managed by Fixit.gr, (GEMI No.: 163137106000), based at 54A G. Gennimata St., 55132 Kalamaria, Thessaloniki, Greece.

This policy describes how we collect, use, store, and protect your data when you visit philomeni.gr.

2. Data We Collect

Through the contact form:

• First & Last Name
• Email Address
• Phone Number
• Company/Organization (optional)
• Message

Automatically during browsing:

• IP address (anonymized)
• Device type and browser
• Pages visited and duration
• Source of referral

3. Legal Basis for Processing

We process your data based on:

• Consent (Art. 6.1.a GDPR): for marketing/analytics cookies
• Legitimate interest for website usage statistics
• Pre-contractual measures to respond to your inquiry

4. Purpose of Processing

Your data is used exclusively to:

• Respond to your request or inquiry
• Communicate about our services
• Improve the browsing experience
• Statistical analysis (anonymized data)

We do not use your data for automated decision-making or profiling.

5. Transfer to Third Parties

We do not sell or rent your data. We share data only with:

• Hosting provider: within the EU
• Cloudflare Inc..: CDN and site protection (processing occurs in the US under Standard Contractual Clauses)
• Google Analytics: usage statistics (only with your consent)
• Competent authorities: where required by law

6. Retention Period

• Data from contact form: up to 2 years from last communication
• Statistical analysis data up to 26 months
• Cookies: according to our Cookie Policy

7. Your Rights

Under GDPR, you have the right to:

• Access your data (Art. 15)
• Rectification of inaccurate data (Art. 16)
• Erasure ("right to be forgotten") (Art. 17)
• Restriction of processing (Art. 18)
• Portability of data (Art. 20)
• Object to processing (Art. 21)
• Withdraw consent at any time

To exercise your rights, contact us at [email protected].

8. Right to Complain

You have the right to file a complaint with the Hellenic Data Protection Authority (HDPA):

• Address: 1-3 Kifissias Ave., 11523 Athens, Greece
• Phone: +30 210 6475600
• Email: [email protected]
• Website: https://www.dpa.gr

9. Data Security

We implement appropriate technical and organizational measures to protect your data

• SSL/TLS encryption
• Servers within the EU
• Limited access to authorized personnel
• Regular backups

10. Cookies

We use cookies for:

• Essential (always active): site functionality
• Statistics: Google Analytics (only with your consent)
• Marketing: targeted advertising (only with your consent)

You can manage your preferences via the cookie banner or your browser settings.

11. Modifications

We reserve the right to modify this policy. Significant changes will be announced on the website. The date of the last update appears at the top of this document.

12. Contact

Oberon - People & Systems
Email: [email protected]

Website Management: Fixit (GEMI No.: 163137106000)
54A G. Gennimata St., 55132 Kalamaria, Thessaloniki
Email: Email: [email protected]
Telephone: +30 2313 251 851